Record keeping in a medical clinic is critical and with the simple concepts below keeping these documents will be quick and simple.
With TM2 and TM3 Desktop you can import files directly using the import tool however with TM3 Web you need to attach an already scanned or emailed file.
This means you will be using your scanning tools for scanned documents such as referrals and insurance letters.
We recommend PDFs for documents that don't need to be edited and JPG or PNG for images.
You can store .docx .rtf .txt .eml etc however you will need to pay close attention to the size of the file you are attaching.
Fig 1. Note the Attach a file option in a Patient Record on TM3 Web
*IMPORTANT: TM3 Web / Desktop is like TM2 it does not open the file itself it will call for the default application you use via your Operating System.
When it comes to choosing Colour / Gray Scale / Black & White as well as DPI you really need to make the call depending on the detail of the document.
Scanning tools vary between operating systems and brands of scanners however you should have the basic options of Colour and DPI. (Dots Per Inch)
Some clinics use DSLR pictures for patient progress records, keeping in mind the average compressed JPG that comes off a DSLR is ~ 8MB this will take on average 3min to upload via TM3 Web.
Below is a quick example of a single page document that has been scanned in with various settings. At the bottom of this article are the actual files if you would like to see them in more detail.
*NOTE: If you are coming from a local system where you were limited by your internal network speed you will notice a delay as now you are uploading attachments to the cloud and are limited by your upload bandwidth.